Tag Archives: Wedding recipes

flowerSoft Silver 2014 – New Features and Improvements – Weddings Program


Tip #156
Converting a Wedding Proposal into a flowerSoft Sale
and Other Improved Wedding Features.

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You can now add a note to each and every field of the wedding proposal.  These are internal notes and they will not print as part of the wedding contract.

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Creating a Bill of Materials

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Pressing F8 from any of the wedding sections, allows you to enter the bill of materials for that section.
In addition, you can also load an existing recipe into the bill of materials screen.
If you do not have an existing recipe that you can use, flowerSoft will allow you to save the items you entered as a new recipe that can then be used in future wedding proposals.

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A new option to make Delivery, Setup and Breakdown fee tax exempt.

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After the wedding proposal is entered into flowerSoft, you will have some additional options…

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Pressing M from an existing wedding proposal will give you the option of printing one of 3 different Bill of Material reports.

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Hitting C will allow you to convert the wedding proposal to a flowerSoft ON ACCOUNT sale.

Note that no deposits can be entered until the proposal is converted to a sale.

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If no member of the wedding party has an existing house account with you, flowerSoft will take you to open one.
If a member of the wedding party has a house account with you…

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You should then enter Y to enter the original deposit for the wedding.

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If the account has other open invoices, make sure you select the wedding invoice to apply the payment to.

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After the deposit is applied, the wedding proposal to flowerSoft order is complete.

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Below is what the wedding worksheet looks like.

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As always, comments and/or suggestions are welcomed.

Tip #146 – Adding a Recipe to a Wedding Consultation


Tip #146
Adding Bill of Materials (Recipes) to a Wedding Consultation

In flowerSoft, a wedding consultation consists of several different sections.

  1. The bride’s bouquet
  2. The bride’s floral headpiece
  3. The throw bouquet
  4. The maid/matron of honor bouquet
  5. The bridesmaids bouquets
  6. The flower girl’s bouquet
  7. The floral headpieces
  8. Boutonnieres
  9. Corsages
  10. Main Altar
  11. Aisle Runner
  12. Other Items
  13. Specialties
  14. Cake Table (top, middle and base) and
  15. Centerpieces

Each section can have its own bill of materials (recipe) and associated image.

To access the bill of materials for any of the above sections, you hit the F8 key and the following screen will be displayed…

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after you finish entering the items required for the section, in this case the bride’s bouquet, you hit F9 to save the bill of materials and exit back to the wedding consultation worksheet program.

If flowerSoft detects that there you have not loaded a previously recorded recipe into the bill of materials for this section (pressing F8 loads an existing recipe) it will ask you if you want to save this bill of materials as a recipe.

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if you answer “Yes”, flowerSoft will ask you to give the recipe an ID and a description…

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Once you give the recipe an ID and a description, flowerSoft will save it to the recipes database and it will then be available for future use.

To upload a recipe into a blank (or even filled) bill of materials, press the F8 key and flowerSoft will prompt you for the recipe’s ID

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Once you enter the recipe’s ID, flowerSoft will load that recipe into the current bill of materials for this section of the wedding consultation worksheet.

You can display a list of existing recipes by entering a question mark at the recipe ID prompt.

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Once you select the recipe you want to load by highlighting it and hitting enter, flowerSoft will give you a warning that the action will erase anything you currently have in the bill of materials page.

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If you give the go ahead, flowerSoft will load and display the selected recipe.

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To display an image of what the finished product should look like, you can press the F3 key and flowerSoft will display the image associated with the recipe

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To exit the image view, you hit the Esc key and flowerSoft will return you to the bill of materials page.

After you add the bill of materials for the entire wedding, flowerSoft will give you the option to print the items needed.

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As always, any questions or comments are welcomed.

Tip #145 – Adding Recipes


Tip #145
Adding Recipes in flowerSoft

One of the things you may want to do if you are going to be using flowerSoft’s wedding module is enter the recipes for your favorite bouquets.

Here is how.

From the Manager’s menu, got Utilities and from there to User definable Codes & Settings.
From there you can access the Recipes menu.

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When you select the “Add Recipes” option, the following screen opens up:

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Let’s analyze the different elements of the recipes screen.

#1 – Every recipe must be associated with an item description code.  This would be the recipe ID or code.
So if you are entering a recipe for a floral bouquet, you might want to give it a code like WB001 or something similar.
If the item code does not exist in the item description codes database, flowerSoft will inform you that it does not exist and ask you if you want to add it to the database.

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If you have made a mistake while entering the code, you can then correct it or if not, you can go ahead an add a new item description code.
The point is that every recipe must be associated with an item description code via their mutual ID.  So, if you have a recipe ID of WB001 you must also have an item code WB001.
The opposite is not true since you do not have to have a recipe for every item code you have in your database.

#2 – The quantity field must always be filled.  If you just want to use a line to enter a comment, enter a zero in the quantity field.

#3 – The item code field can be left blank but if you fill it, it will be checked against the item description codes database and if found, the description field will be automatically filled with the description of the item description code.

#4 – The description field must always be filled.  You can have a zero in the quantity field and no item code in the item code field but you must have a description in this field.

#5 and #6 – The size and color fields are optional fields and they do not have to be filled.

#7 – The notes area consists of 4 separate lines.  You can use this are for designer instructions or for other any purpose.  These lines do not have to be filled.

#8 – The image path field is also optional and does not have to be filled.  However, if you want to associate an image with the recipe you have to adhere to certain rules.
The image must be a .jpg file and it must reside in a folder inside the \FSROOT\IMAGES\RECIPES folder.  flowerSoft will only et you enter the name of the file (without the .jpg extension) in this field.
If an image name is entered for a recipe and the recipe is used in a wedding consultation section, the image will be available for viewing from the wedding consultation screen.

Note: If you go into a wedding consultation section that does not have a recipe associated with it, once finished entering the items for that section, flowerSoft will ask you if you want to save the items entered as a recipe.  If you answer “Yes”, flowerSoft will ask you to give the new recipe a code and save the items you’ve entered for that section.  This recipe will then be available for future use in other wedding consultations.  We will go into this in more detail when we talk about wedding consultations in a future post.

So this is how you enter recipes in flowerSoft.  Recipes can be used to describe in detail any produced item you offer, not just in wedding consultations.
Some flowerSoft customers use recipes extensively and use them to control inventory and costs.

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When used in conjunction with the “Bill of Materials” used program, it can be a useful tool to also make sure orders are filled to value.
More on the “Bill of Materials” program in a future post.

If you have any questions or comments, please let me know.