Tag Archives: upc codes

flowerSoft Silver 2014 – New Features and Improvements – Teleflora Products and Recipes

Tip #158
Loading Teleflora Products and Recipes

flowerSoft’s 2014 version gives you the ability to load the Teleflora item codes, recipes and images databases into your existing item, image and recipe databases.  That is 2,120 Teleflora item codes, 1,701 images and 1,822 recipes for most of those items.

The Teleflora item codes, images and recipes will be available to you as you enter a new order and from outside the order-entry process.

Here is how to load all of this new information…

To load the Teleflora item codes into your flowerSoft item codes database, go into the Manager’s menu and select the Utilities option.  From there select the “User Definable Codes and Settings” option.  Now select the first option, “Item Description Codes” and when the menu shown below appears, select the “Item Description Code Sets” option.


The “Item Description Code Sets” option menu will give you the option to “Load a Description Code Set”.
Select this option as shown below.


Make sure you read the warning given below carefully.


flowerSoft will issue a couple of its customary warnings and then ask you if you want to continue with the operation.

The first question asks if you want to replace your current item description codes and the answer to this question should always be “No” unless you really want to get rid of your own codes and replace them with Teleflora’s.

After you answer “No” flowerSoft will tell you that it will add the selected codes to your existing database of item codes and ask for your approval to continue the operation.


After you answer “Yes”, flowerSoft will ask you for the name of the set to load.  You must know the exact name of the code you want to load.  The set that flowerSoft initially comes with is called “default”.  The set of Teleflora codes is called “Teleflora Products” and that is the name you should entered when prompted.


After you enter the name of the set you want to load, Teleflora Products in this case, flowerSoft will add them to your existing item codes database.

As you can see, you can use this option to do what it was originally intended for which was to give you a way to easily change item prices for the holidays.

In other words, your “default” set should have the prices you normally sell your products for.  However, when holidays come a lot of you have to raise the prices you charge for different products.  Instead of changing those prices every time a holiday rolls around, you can save a set of item codes with the holiday prices and then just simply load them the next time a holiday comes by.

For example, let’s say that you normally sell a dozen long-stem roses, arranged for $59.95 but during Valentine’s week you sell the same roses for $79.95.  So, instead of changing the prices for the products each time Valentine’s comes up and changing them back after the holiday is over, you can change them before Valentine’s week and save those changes as a new set.  You can call this new set “Valentines” for example.  After the Valentine’s holiday has past and is time to roll back the rose prices, instead of doing each item one by one, you can just load your “default” set and be done.
Just make sure to save your existing “default” set before you make any changes to it.

To load the Teleflora recipes into the system, select the Recipes option from the “User Definable Codes/Settings” menu.


Select the option to “Load Teleflora Recipes”


Give flowerSoft the OK to continue after reading the warning message.


After you give the OK, flowerSoft will merge the Teleflora recipes into your own recipe database.


That is all there is to it.

Tip #088 – Scanning UPC Codes

Tip #088
Scanning UPC Codes

Note:  This post only applies to flowerSoft 2013 and earlier versions)

Did you know that you can scan upc codes in flowerSoft?

If you sell items that are marked with upc codes, you can enter them into a flowerSoft order by simply scanning the code with a bar code scanner.

Or course, for you to be able to do this, the item must exist in flowerSoft’s inventory database.

So, the first thing to do is add the items you want to be able to scan to the inventory.  You do this from the Manager’s Menu
Option I – Inventory Control, A – Add Items to Inventory.

Next, you must tell flowerSoft that you are using a bar code scanner at the POS station.  You do this by modifying the shortcut on the desktop that starts flowerSoft on that station.  To modify the shortcut, right-click on it and select the option to edit it.

Once you left-click on “Edit”, Windows will open the batch file that controls flowerSoft at that station.

Once that window opens, navigate towards the bottom of the screen using the scroll bar on the right or the down arrow key until you get to a setting that reads “SET SCANNER”

Change the setting from N to Y as shown above.  Take care not to change any other settings unless you know what you are doing.

Once you make the change,  save the file by clicking on “File” at the top of the screen and then on “Save”

If you think you may have changed a setting by mistake, instead of clicking on save, click on exit and the batch file will remain as it was.

Once you click on “Save”, click on “File” again and then click on “Exit” to exit the editing process.

Once you have done this, that particular station is ready to start using a bar code scanner from flowerSoft.

Here is how:

Once you’ve set a station to use a bar code scanner, every time flowerSoft enters the “Code” field, it will display the pop-up box shown above.  Please note that this pop-up will only show on the stations you’ve indicated are using a bar code scanner.  All other station will behave normally, which means the pop-up box will not show.

Once the pop-up box is on the screen, scan the upc code of the item and flowerSoft will display all the information you filled for the item when you entered it on the inventory file.  If you are keeping inventory on the item, the # of units on hand will also decrease.

That is all there is to it folks, so if you have the need to scan gift items or birthday cards, flowerSoft will allow you to do it.