Tag Archives: Recipes

flowerSoft Silver 2014 – New Features and Improvements – Teleflora Products and Recipes

Tip #158
Loading Teleflora Products and Recipes

flowerSoft’s 2014 version gives you the ability to load the Teleflora item codes, recipes and images databases into your existing item, image and recipe databases.  That is 2,120 Teleflora item codes, 1,701 images and 1,822 recipes for most of those items.

The Teleflora item codes, images and recipes will be available to you as you enter a new order and from outside the order-entry process.

Here is how to load all of this new information…

To load the Teleflora item codes into your flowerSoft item codes database, go into the Manager’s menu and select the Utilities option.  From there select the “User Definable Codes and Settings” option.  Now select the first option, “Item Description Codes” and when the menu shown below appears, select the “Item Description Code Sets” option.


The “Item Description Code Sets” option menu will give you the option to “Load a Description Code Set”.
Select this option as shown below.


Make sure you read the warning given below carefully.


flowerSoft will issue a couple of its customary warnings and then ask you if you want to continue with the operation.

The first question asks if you want to replace your current item description codes and the answer to this question should always be “No” unless you really want to get rid of your own codes and replace them with Teleflora’s.

After you answer “No” flowerSoft will tell you that it will add the selected codes to your existing database of item codes and ask for your approval to continue the operation.


After you answer “Yes”, flowerSoft will ask you for the name of the set to load.  You must know the exact name of the code you want to load.  The set that flowerSoft initially comes with is called “default”.  The set of Teleflora codes is called “Teleflora Products” and that is the name you should entered when prompted.


After you enter the name of the set you want to load, Teleflora Products in this case, flowerSoft will add them to your existing item codes database.

As you can see, you can use this option to do what it was originally intended for which was to give you a way to easily change item prices for the holidays.

In other words, your “default” set should have the prices you normally sell your products for.  However, when holidays come a lot of you have to raise the prices you charge for different products.  Instead of changing those prices every time a holiday rolls around, you can save a set of item codes with the holiday prices and then just simply load them the next time a holiday comes by.

For example, let’s say that you normally sell a dozen long-stem roses, arranged for $59.95 but during Valentine’s week you sell the same roses for $79.95.  So, instead of changing the prices for the products each time Valentine’s comes up and changing them back after the holiday is over, you can change them before Valentine’s week and save those changes as a new set.  You can call this new set “Valentines” for example.  After the Valentine’s holiday has past and is time to roll back the rose prices, instead of doing each item one by one, you can just load your “default” set and be done.
Just make sure to save your existing “default” set before you make any changes to it.

To load the Teleflora recipes into the system, select the Recipes option from the “User Definable Codes/Settings” menu.


Select the option to “Load Teleflora Recipes”


Give flowerSoft the OK to continue after reading the warning message.


After you give the OK, flowerSoft will merge the Teleflora recipes into your own recipe database.


That is all there is to it.

Tip #146 – Adding a Recipe to a Wedding Consultation

Tip #146
Adding Bill of Materials (Recipes) to a Wedding Consultation

In flowerSoft, a wedding consultation consists of several different sections.

  1. The bride’s bouquet
  2. The bride’s floral headpiece
  3. The throw bouquet
  4. The maid/matron of honor bouquet
  5. The bridesmaids bouquets
  6. The flower girl’s bouquet
  7. The floral headpieces
  8. Boutonnieres
  9. Corsages
  10. Main Altar
  11. Aisle Runner
  12. Other Items
  13. Specialties
  14. Cake Table (top, middle and base) and
  15. Centerpieces

Each section can have its own bill of materials (recipe) and associated image.

To access the bill of materials for any of the above sections, you hit the F8 key and the following screen will be displayed…


after you finish entering the items required for the section, in this case the bride’s bouquet, you hit F9 to save the bill of materials and exit back to the wedding consultation worksheet program.

If flowerSoft detects that there you have not loaded a previously recorded recipe into the bill of materials for this section (pressing F8 loads an existing recipe) it will ask you if you want to save this bill of materials as a recipe.


if you answer “Yes”, flowerSoft will ask you to give the recipe an ID and a description…


Once you give the recipe an ID and a description, flowerSoft will save it to the recipes database and it will then be available for future use.

To upload a recipe into a blank (or even filled) bill of materials, press the F8 key and flowerSoft will prompt you for the recipe’s ID


Once you enter the recipe’s ID, flowerSoft will load that recipe into the current bill of materials for this section of the wedding consultation worksheet.

You can display a list of existing recipes by entering a question mark at the recipe ID prompt.


Once you select the recipe you want to load by highlighting it and hitting enter, flowerSoft will give you a warning that the action will erase anything you currently have in the bill of materials page.


If you give the go ahead, flowerSoft will load and display the selected recipe.


To display an image of what the finished product should look like, you can press the F3 key and flowerSoft will display the image associated with the recipe


To exit the image view, you hit the Esc key and flowerSoft will return you to the bill of materials page.

After you add the bill of materials for the entire wedding, flowerSoft will give you the option to print the items needed.





As always, any questions or comments are welcomed.

Tip #145 – Adding Recipes

Tip #145
Adding Recipes in flowerSoft

One of the things you may want to do if you are going to be using flowerSoft’s wedding module is enter the recipes for your favorite bouquets.

Here is how.

From the Manager’s menu, got Utilities and from there to User definable Codes & Settings.
From there you can access the Recipes menu.



When you select the “Add Recipes” option, the following screen opens up:


Let’s analyze the different elements of the recipes screen.

#1 – Every recipe must be associated with an item description code.  This would be the recipe ID or code.
So if you are entering a recipe for a floral bouquet, you might want to give it a code like WB001 or something similar.
If the item code does not exist in the item description codes database, flowerSoft will inform you that it does not exist and ask you if you want to add it to the database.


If you have made a mistake while entering the code, you can then correct it or if not, you can go ahead an add a new item description code.
The point is that every recipe must be associated with an item description code via their mutual ID.  So, if you have a recipe ID of WB001 you must also have an item code WB001.
The opposite is not true since you do not have to have a recipe for every item code you have in your database.

#2 – The quantity field must always be filled.  If you just want to use a line to enter a comment, enter a zero in the quantity field.

#3 – The item code field can be left blank but if you fill it, it will be checked against the item description codes database and if found, the description field will be automatically filled with the description of the item description code.

#4 – The description field must always be filled.  You can have a zero in the quantity field and no item code in the item code field but you must have a description in this field.

#5 and #6 – The size and color fields are optional fields and they do not have to be filled.

#7 – The notes area consists of 4 separate lines.  You can use this are for designer instructions or for other any purpose.  These lines do not have to be filled.

#8 – The image path field is also optional and does not have to be filled.  However, if you want to associate an image with the recipe you have to adhere to certain rules.
The image must be a .jpg file and it must reside in a folder inside the \FSROOT\IMAGES\RECIPES folder.  flowerSoft will only et you enter the name of the file (without the .jpg extension) in this field.
If an image name is entered for a recipe and the recipe is used in a wedding consultation section, the image will be available for viewing from the wedding consultation screen.

Note: If you go into a wedding consultation section that does not have a recipe associated with it, once finished entering the items for that section, flowerSoft will ask you if you want to save the items entered as a recipe.  If you answer “Yes”, flowerSoft will ask you to give the new recipe a code and save the items you’ve entered for that section.  This recipe will then be available for future use in other wedding consultations.  We will go into this in more detail when we talk about wedding consultations in a future post.

So this is how you enter recipes in flowerSoft.  Recipes can be used to describe in detail any produced item you offer, not just in wedding consultations.
Some flowerSoft customers use recipes extensively and use them to control inventory and costs.


When used in conjunction with the “Bill of Materials” used program, it can be a useful tool to also make sure orders are filled to value.
More on the “Bill of Materials” program in a future post.

If you have any questions or comments, please let me know.