If You Use flowerSoft to Calculate Your Payrolls…


Remember to close the year 2019 before you start calculating 2020 wages.

Close Payroll Year

The 2020 tax tables may have changed from the 2019 tables.  If so, it is up to you to update those tables.

Tax Tables

I just found out about anther IRS that might affect how flowerSoft calculates payrolls.
There were changes to the W-4 that will affect how payrolls are calculated for new employees hired on or after January 1st. 2020.
However, employees hired before 2020 can keep using the older method which flowerSoft supports.

Here is a link that explains the new requirements:
New IRS W-4 Form Explained

Since flowerSoft is not a dedicated payroll program, it will not supporting the new W-4 form and its new method of calculating payrolls at this time.
Doing so would require flowerSoft to provide 2 different payroll programs, one for employees hired before 2020 and one for those hired on or after January 1st. 2020.
Unfortunately, I cannot do that at the present time.

Please remember that if you hire new employees in 2020, you must use the new W-4 form to calculate their payroll deductions.
The payroll for new employees at the present time cannot be calculated through flowerSoft.  It must be calculated manually or by a dedicated payroll program.

Again, flowerSoft will not be able provide this new method of calculating payroll withholding at this time.  Hopefully, some time after Mother’s Day if possible.

flowerSoft Silver 2020 New and Improved Features – Post # 1


flowerSoft Silver 2020 will be available as of June 1st., 2020.
Because of  the number of new and/or different features, this version will be made available, almost free of charge ($1) to those who specifically ask for it and are current with their support payments.

Here are just some of the new or improved features that are included in the upcoming 2020 version of flowerSoft.
Features marked with a gold stat like this one smiling-gold-star-thumb indicate that, to our knowledge, no one else can offer that feature to you almost free of charge ($1).

(Please note: This is is going to be a long continuing post, as there is no way I can document all the new and improved features flowerSoft 2020 will offer in one sitting!)

Post # 1

flowerSoft2020_LOGIN

  • Delivery Time “Slots”   smiling-gold-star-thumb (This is a new flowerSoft 2020 feature)
    Instead of delivery times, flowerSoft now introduces the delivery “time slot” concept to its users.  Delivery times will no longer be available.

    Previous versions of flowerSoft used to provide you with a delivery time field, where you could add a delivery time to the order.  The delivery times used to be preceded by a “BEF.” or an “AFT.”, so you would have delivery times such as “BEF. 2PM” or “AFT. 4PM” which were very imprecise.
    “BEF. 2PM” could be any time before 2 PM and “AFT. 4PM” could be any time after 4 PM..

    In the 2020 version, flowerSoft will use a “Delivery Time Slot” field instead of a “Delivery Time” field.  There will be a total of 10 different delivery time slots.
    Two of these slots (#0 and #9) are reserved by flowerSoft.
    Slot #0 will be used when there is no delivery time requested by the customer and the order can be delivered any time during the day.
    Slot #9 is reserved for pick ups, where no delivery is required.

    The other 8 (#1 through #8) delivery time slots can be defined by you, based on what works for your particular shop.
    Delivery time slots can range from a couple of hours to all day.  You decide.

    Although there are up to 8 user-definable delivery time slots available, you do not have to use them all.
    Or if you do define them all, you can make each one active or inactive.
    Inactive slots will not show up on the list of delivery slots available.

    Although you could use 7 of the 8 delivery slots available to you for each different day of the week, this is not advisable.
    A better option is to fill the “Day of the Week” field available on each one , with “EVERY DAY”.  Meaning that the additional charge (or lack of it) will be used for all delivery days, Sunday through Saturday.
    However, each delivery time slot also has an “Except on” field.
    This lets you add an exception the the delivery time slot’s rule.

    Example, let’s say you have a delivery time slot defined for deliveries between
    1:00 PM and 6:00 PM  and you have no additional service charge for those hours because they are your normal delivery hours, covered by your delivery charge.
    However, you are closed on Sunday and if someone requires a delivery on a Sunday between those ours, you might have to bring a driver or at least yourself, to make the arrangement and deliver it.  That creates an additional expense for you.

    If that is the case, you can offset the additional expense by setting up Sunday as the “exception day” for that delivery time slot and enter an additional service charge for it.  So now, that delivery time slot additional service charge (or lack of it) will be applied every day to that delivery time slot, except on Sundays.

    This delivery time slot additional service charge is added to any other service charge you might have or will have on the order.
    Although this additional service charge is automatically calculated by flowerSoft, it can always be removed by you or your employees, if necessary.

    We want to thank Sam of San Rafael Florist for asking if this new feature could be added to flowerSoft.
    It is a good idea and it will be available in the flowerSoft 2020 version.
    Thank you, Sam.

  •  

    Improved Customer and Recipient “Aliases”  smiling-gold-star-thumb
    flowerSoft now allows you to add user and recipient aliases on the fly and can also provide a list of existing recipient aliases on demand.

  • New and improved “on demand” help for every field in the order entry module.
  • Suspend” Orderssmiling-gold-star-thumb
    Ability to “suspend” an order in the middle of taking it, if customer needs to get back to you with additional information.  Once the customer can provide that information, you can bring the order back to the point it was suspended and continue the order entry process without having to re-enter any information previously entered.  flowerSoft will now automatically inform you that you have “suspended” orders waiting to be completed.
  • Obituary Orderssmiling-gold-star-thumb
    Give you the ability to save the deceased’s name, visitation location and address,
    viewing dates and times, funeral date, funeral director, cemetery, delivery instructions and many other pieces of information about the deceased.
    The obits feature will also let you generate a “Thank You” list you can provide the funeral director with the name and addresses of those who purchased flowers from you for the funeral.
    You can also generate a “Thank You” letter you can send or give the the deceased’s family which will also show the name and addressed of those who sent flowers for the funeral.
  •  Customer Order Historysmiling-gold-star-thumb
    Display previous orders from a customer and allows you to duplicate the previous order into a new one if needed.  Except from some minor details, like the delivery date and possibly the card message, this feature saves you from having to type all the data required to complete a new order.
  • Customer Recipient Historysmiling-gold-star-thumb
    flowerSoft will display on demand either all the recipients of your customer’s floral gifts or up to the last 10 most recent recipients of your customer floral gifts.
    One displays all the different recipients your customer has sent a floral gift to and the other one the ten most recent recipients.
    One has no duplicate names and the other one may.
    This lists allow you to select the current order’s recipient name and address from the lists and save you from needing to type it into the computer.
    Of course, if the recipient is not on the lists, their name and address will be saved so that it will be available in the future.
  • Alpha-Numeric Account Numbers.  smiling-gold-star-thumb
    Although 95% of your customer account numbers are or will be based on their telephone number digits, as in 9177979144, flowerSoft also allows you to have account numbers that contain a combination of numbers and letters or just letters.
    For example, you can have the account number for a customer be something like GEORGES or GSIMON or GS2020.
    More important, if the customer calls and your clerk happens to ask them for their phone number, flowerSoft will still find the alpha-numeric account.
    For example, if the clerk types in 9177979144 into the account number field and flowerSoft does not find that account number in the database, it will search for the phone number entered in the database and display the correct account number if it is successful in finding a match.
  • “Restricted Use” Accounts.   smiling-gold-star-thumb
    flowerSoft will let your customer determine who can or cannot place orders charged to their account.
    If you or one of your clerks is taking an order from one of your customers with a “restricted use” account, flowerSoft will ask for the name of the person placing the order and check it against the customer’s list of names that are authorized to order in their behalf.
    In addition, since a name is pretty easy to be overheard, a password can also be added to each of the names that are authorized to order.  In such a case, flowerSoft will also ask for the password.  If the name and/or password do not match a name on the list, the clerk will not be able to keep entering the order in the computer.
  • Enclosure Card Codes.   smiling-gold-star-thumb
    flowerSoft allows you to define and unlimited number of enclosure card codes, such as HB for Happy Birthday or HA for Happy Anniversary or WDS for With Deepest Sympathy that not only save you from having to type them but also provide the correct “occasion” for the order.
    So HB will provide “Birthday” as the occasion for the order and WDS will provide “Sympathy” as the occasion.
    In addition, flowerSoft allows to have 3 different formats for your enclosure cards, as well as “long” and “short” cards.  “Long” cards can have up to 9 lines of formatted text.
    While short card are limited to 5 lines of text, they offer the ability to have up to 3 different cards in one order.
  • Enclosure Card Signatures.   smiling-gold-star-thumb
    If you are lucky enough to have a very good business account with a name like Deciphera Pharmaceuticals or Clarence M Kelly and Associates.
    If they place a lot of orders with you,  you will appreciate flowerSoft’s enclosure card signature feature.
    This feature allows to save one or more “default” signatures for your accounts.
    Let’s say for example that Deciphera Pharmaceuticals regularly sends floral gifts to employees celebrating birthdays or anniversaries.
    So today you get an order from Deciphera Pharmaceuticals and they want their enclosure card to to read:

    Happy Anniversary!
    Wishing you Jeff and your wife Cris a very happy anniversary.
    From all your bosses and fellow employees at
    Deciphera Pharmaceuticals

    If they do regularly, you will love the income it produces but you hate the though of you or one of your employees having to type “From all your bosses and fellow employees at Deciphera Pharmaceuticals” each time they place such an order without making a mistake or just because of the amount of time it takes.
    flowerSoft to the rescue!

    With the enclosure card signature feature, you can save up to 4 lines of text as a “default” signature for each customer you have.
    Not only that, but you can have as many “default” signatures for each customer as you feel is necessary.

    So if the customer’s card signatures differ for different occasions, you can have “default” signatures for birthdays, anniversaries, sympathy or any other occasion you can think of.

    When you are entering an order from a customer that has a “default” signature on file, flowerSoft will alert you as soon as you enter the card message area.
    When it comes time to sign the card with the customer’s name, all you or your employee have to do is put an asterisk (*) at the location where you want the signature to begin or in the case of several “default” signatures for a customer, bring up a list of all the signatures and select the appropriate one.
    Nothing could be easier.  You will love this feature!

  • Delivery Dates by Day Name   smiling-gold-star-thumb
    Normally, flowerSoft defaults the delivery date to today’s date, placing it in the field as soon as you enter it.  However, many times the delivery date is not in the date the customer calls to place the order.
    flowerSoft gives you a couple of ways to alter the “default” date it has placed in the delivery date field.
    One is very simple, if the delivery date in the field is 09/13/2019 for example, you can add 1 day to it by hitting the plus (+) key on your keyboard.  You can keep doing this until you get to the correct date or, if you pass it, you can hit the minus (-) key to deduct a day from what is shown.
    However, many times the customer will say “I want the delivery next Wednesday” and now you are left guessing which date that is.
    flowerSoft does allow you to bring up a 3-month calendar by just hitting a key and they highlighting next Wednesday’s date and selecting it.  flowerSoft will fill the delivery date field with the correct date.  Yet, there is an easier way.
    Today is Friday.  If a customer asks for a delivery date of Wednesday, all you need to do is type “wed” in the field and flowersoft will bring up the correct date, 09/18/2019.  If they ask for a delivery date of a week from Wednesday, you type “nwed” and flowerSoft will supply 09/25/2019.
    You can preceed the 3-letter abbreviation of each day by up to 7 “n”‘s as in “nnnnnnnwed” to get a date of 11/06/2019.  Each “n” represents one week from the coming Wednesday or whatever day of the week is indicated by the 3-letter abbreviation.  Of course taking this that far is ridiculous, you are better off bring up the 3-month calendar but for one or two weeks, it is a time saver.

flowerSoft Silver 2020 Coming Soon!


flowerSoft Silver 2020
Serving florists for 35 years!

flowerSoft2020_LOGIN

 flowerSoft 2020
flowerSoft’s greatest version yet!

Free Upgrade (Almost) for Existing Customers to Latest Version Starts on
June 1st., 2020



flowerSoft customers will get the 2020 version (upon request) for Only $1*
New flowerSoft customers can get the 2020 version for Only $995*
(Everything included, no missing modules)
* Credit card approvals must be obtained through Cayan/TSYS
Free Installation through the internet.
(You must have or get the free version of TeamViewer)

Without belonging to the technical support plan, if technical support is required, the support fee is $ 90 per call of 15 min. or less and an additional $50 for every additional  15-minute time slice.

If you want to join the technical support plan, which allows for an unlimited number of support calls and free program updates, the cost is as follows:

  • Single-user shops pay $135 per quarter.  One computer per shop.
  • Multi-user, single shops pay $235 per quarter.
    There is no limit on the number of computers in the shop.
  • Multi-shop, multi-user shops pay $315 per quarter.
    There is no limit to the number of shops or number of computers in each shop.

All payments will be charged to your credit card.

Training available over internet at $150 per hour or part thereof.


 

Important Notice


We received the following e-mail from Cayan:

From: Cameron Medeiros, CPP [mailto:cmedeiros@cayan.com]
Sent: Tuesday, February 26, 2019 2:45 PM
To: FlowersoftUSA <george@flowersoftusa.com>; jeffbandle@sunflower.com
Subject: RE: Upcoming Merchant Migration Communications

They will need to contact us directly so we can make the necessary adjustments. If there are any issues, new credentials may be need to be reissued, but that is the most you would need to do, just re-enter that into the software if the merchant cannot.

 

 

Cameron Medeiros, CPP
Strategic Partnerships
d. 855-272-8950
One Federal Street
2nd Floor
Boston, Ma  02110

From: FlowersoftUSA <george@flowersoftusa.com>
Sent: Tuesday, February 26, 2019 3:18 PM
To: Cameron Medeiros, CPP <cmedeiros@cayan.com>; jeffbandle@sunflower.com
Subject: Re: Upcoming Merchant Migration Communications

 

Cameron, what is it that they (us) must do?

 

George SIMON

CEO

 

On Tue, Feb 26, 2019 at 2:59 PM -0500, “Cameron Medeiros, CPP” <cmedeiros@cayan.com> wrote:

Hey Jeff and George,

 

Sorry for the templated email, but we had an important communication to send out and I wanted to ensure you received the below information.

 

As part of our ongoing efforts to transition our services to TSYS, a subset of your merchants will need to make an important update to their point-of-sale software payment processing information. This update is imperative to avoid interruption in their credit card processing service.

 

Within the last several weeks, we have been unsuccessful with attempts to contact some of these merchants.  As such, over the coming days we must send these merchants a series of email communications advising that they must call us to avoid suspension and/or cancellation of service. The date of the communication will be next week (February 25th ) – merchants will receive a notice that they have 31 days to respond or risk being turned off.

The applicable list of merchants under your partnership are shown below.

Merchants using a POS software can reach our offices at 855-276-6401 between 9 a.m. and 5 p.m. EST, Monday-Friday. Please note that this update will require them to contact your point of sale vendor to make the necessary changes to their system. Our representatives will provide your merchants with the credentials required to give to their software vendor to successfully complete this process.  If they prefer to contact us directly, we can be reached at 855-276-6401 between 9 a.m. and 5 p.m. EST, Monday-Friday.

We understand that depending on the point-of-sale, the merchant may incur charges for these updates. As such your merchants should confirm any associated fees before making the change with their software vendor. We will reimburse most fees incurred within reason, upon receiving proof of payment.

If you have any questions, please contact Partner Support at 800-498-0823.

Merchants under your partnership that are to receive the above mentioned communications:

 

DBA Merchant Email ISV
MANTECA FLORAL CO ONLINE mantecafloralco.1@gmail.com 26044 Flower Soft USA
The Grand Bouquet Floris grandbouquet@sbcglobal.net 26044 Flower Soft USA
OWENS FLOWER SHOP owensflowershop@sunflower.com 26044 Flower Soft USA
RAFAEL FLORIST info@rafaelflorist.com 26044 Flower Soft USA
RIVERDALE FLORIST sales@columbiaflouristinc.com 26044 Flower Soft USA
TEANECK FLOWER SHOP teaneckflowers@yahoo.com 26044 Flower Soft USA
WALKER FLORIST linda@walkerflorist.com 26044 Flower Soft USA
FLORATIQUE LIC INC theo@floratique.net 26044 Flower Soft USA

 

Sincerely,

The Cayan Support Team

If your shop’s name appears above, please contact Cayan at the number provided so they can give you a new set of credentials.
Once you have the new credentials, send them to george@flowersoftusa.com so that I can update your flowerSoft system.
Thanks!
George Simon

 

 

A Happy and Prosperous New Year!


We want to wish all our flowerSoft customers a very Happy and Prosperous 2019.

We are beginning our 35th year in business.  We provide our customers with the best possible software and support we are capable of.
Our flowerSoft 2019 is our best effort yet.

Main Menu 2019

Those of you who already have it, we hope you are enjoying all the new features.

If you don’t have it yet, just ask for it.  If free of charge!

We appreciate your support.