Tip #263 – New Feature


Tip #263
New Feature

I am sure most, if not all, of you are familiar with setting up recurring orders in flowerSoft.
A customer places an order to be delivered on his wife’s birthday and then tells you to automatically repeat the order for the next 20 years.

Pretty simple to do in flowerSoft.

After you enter the original order, you go into the “Other Functions” > Recurring (Standing) Orders > Mark Orders menu option and you then bring up the original order….


You then hit “R” and you tell flowerSoft how many times to duplicate the order…


Pretty simple, I think.

However, what if your customer wants to automatically send flowers to his wife every Mother’s Day.
Not so simple now because Mother’s Day does not fall on the same date every year.
Had he wanted to send his wife or girlfriend flowers for Valentine’s Day, that would not be a problem since Valentine’s Day falls on the same date every year.

No problem there.

But holidays that fall on the same day of the week, such as Mother’s Day, Father’s Day and Memorial Day, do present a problem because there is no easy way to calculate the actual dates the holiday falls on.

Not anymore. flowerSoft can now calculate the actual dates for Mother’s Day, Father’s Day and Memorial Day for the next 50 years.

The requirements:

  1. You must have the holiday entered in the “Holidays” database, preferably with this year’s holiday date.
  2. flowerSoft will need to deliver on the actual holiday date.
  3. As of now, the only holidays flowerSoft will calculate the dates for are Mother’s Day, Father’s Day and Memorial Day.
  4. 50 is the most number of times you can repeat the order. So there is a maximum of 50 years.

Those are the only requirements.

When you attempt to mark an order as a recurring order and that order has a HOLIDAY occasion, flowerSoft will display this warning…

You can the proceed and enter the required information…

Make sure you select the correct holiday name from the list displayed…

Notice how all the orders have different delivery dates…

For holidays that do not always fall on the same date and are other than Mother’s Day, Father’s Day and Memorial Day, you still do have the option of entering the dates manually.
You do this by marking the order as recurring, entering the number of times it should be repeated and then in the first delivery date field pressing the F8 key…

flowerSoft will then change the ONCE A YEAR frequency to SPECIFIC DATES…

You then leave the starting date blank and flowerSoft will then allow you to enter additional dates as required…

That’s it folks.

Start selling your customers recurring Mother’s Day, Father’s Day and Memorial Day orders.

PS – One word of caution. Some of your systems might be set to accept 2030 as the highest possible date and some are set up to accept 2040 as the highest possible date if you enter the year as a 2-digit number.
When entering dates, start getting used to entering the full 4-digit year as in 02142026 and not 021426.  This will eliminate that restriction on 2-digit years.

 

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