flowerSoft Silver 2014 – New Features and Improvements – Teleflora Products and Recipes


Tip #158
Loading Teleflora Products and Recipes

flowerSoft’s 2014 version gives you the ability to load the Teleflora item codes, recipes and images databases into your existing item, image and recipe databases.  That is 2,120 Teleflora item codes, 1,701 images and 1,822 recipes for most of those items.

The Teleflora item codes, images and recipes will be available to you as you enter a new order and from outside the order-entry process.

Here is how to load all of this new information…

To load the Teleflora item codes into your flowerSoft item codes database, go into the Manager’s menu and select the Utilities option.  From there select the “User Definable Codes and Settings” option.  Now select the first option, “Item Description Codes” and when the menu shown below appears, select the “Item Description Code Sets” option.

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The “Item Description Code Sets” option menu will give you the option to “Load a Description Code Set”.
Select this option as shown below.

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Make sure you read the warning given below carefully.

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flowerSoft will issue a couple of its customary warnings and then ask you if you want to continue with the operation.

The first question asks if you want to replace your current item description codes and the answer to this question should always be “No” unless you really want to get rid of your own codes and replace them with Teleflora’s.

After you answer “No” flowerSoft will tell you that it will add the selected codes to your existing database of item codes and ask for your approval to continue the operation.

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After you answer “Yes”, flowerSoft will ask you for the name of the set to load.  You must know the exact name of the code you want to load.  The set that flowerSoft initially comes with is called “default”.  The set of Teleflora codes is called “Teleflora Products” and that is the name you should entered when prompted.

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After you enter the name of the set you want to load, Teleflora Products in this case, flowerSoft will add them to your existing item codes database.

As you can see, you can use this option to do what it was originally intended for which was to give you a way to easily change item prices for the holidays.

In other words, your “default” set should have the prices you normally sell your products for.  However, when holidays come a lot of you have to raise the prices you charge for different products.  Instead of changing those prices every time a holiday rolls around, you can save a set of item codes with the holiday prices and then just simply load them the next time a holiday comes by.

For example, let’s say that you normally sell a dozen long-stem roses, arranged for $59.95 but during Valentine’s week you sell the same roses for $79.95.  So, instead of changing the prices for the products each time Valentine’s comes up and changing them back after the holiday is over, you can change them before Valentine’s week and save those changes as a new set.  You can call this new set “Valentines” for example.  After the Valentine’s holiday has past and is time to roll back the rose prices, instead of doing each item one by one, you can just load your “default” set and be done.
Just make sure to save your existing “default” set before you make any changes to it.

To load the Teleflora recipes into the system, select the Recipes option from the “User Definable Codes/Settings” menu.

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Select the option to “Load Teleflora Recipes”

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Give flowerSoft the OK to continue after reading the warning message.

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After you give the OK, flowerSoft will merge the Teleflora recipes into your own recipe database.

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That is all there is to it.

2 thoughts on “flowerSoft Silver 2014 – New Features and Improvements – Teleflora Products and Recipes

  1. George,
    This is great. So if we update the Teleflora Products set to reflect our current pricing should we re-save the set as “Teleflora products-our shop name” for instance? Just want to make sure if I take the time to update prices they won’t be overwritten when new products are added to the set. Is there a faster way to update the file rather than going into each item’s individual record?

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    1. Cris, it all depends how you update the item prices.
      If you first load the Teleflora Products items set into your current item codes database and then make changes to the prices using the “Edit/View Item Description Codes” option, then you will be making changes to your “default” set. After you make the changes, you can re-save your “default” set by using the “Save a Description Code Set” option from the Item Description Code Set menu. Or you can call it anything else you want (but I would stick with “default”) and then have the ability to load it into your current set at any time in the future.

      If you go into the “View Description Code Sets” option of the Item Description Code Set menu and bring up the items belonging to the Teleflora Product set and make changes there, then you are changing the item description set itself and giving it a different name won’t change the fact that you changed the item so the two sets will be identical.

      When you load an item code set into your current set, you have two options. One is to completely replace the existing set (remember to save it first) with the one being loaded. The other one is to simply load the set into the existing one. When you select this option, flowerSoft will also give you the option to replace or leave alone items that are already in your current set.

      So if your current set has an item code T01J400A for which you have changed your price to be $41.95 instead of $39.95, you can tell flowerSoft to leave that item alone if you are re-loading the Teleflora Products set in the future. If you choose that option, flowerSoft will only add new items to your current set and will not touch any existing ones.

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