Daily Archives: January 2, 2012

Tip #042 – The F5 Key

Tip #042
The F5 key

How many of you know what the F5 key can do in some areas of flowerSoft?

The F5 key is also know as the “dup” key because it will duplicate whatever the field entry was for a previously saved record.

For example, let’s say a customer calls you and gives an order going to his wife for Valentines Day.

Right after you are finished with the order, he says “..and I also want to send my mother…”

Now, it is too late to enter the order as a “multiple” order so what is the next best thing?

The next best thing is the F5 key.

You can go into another new order and for all the fields that will remain the same, such as the Account Number field, delivery date, enclosure card lines and even product, you can press the F5 key while at any of those fields and flowerSoft will duplicate the previously save data for those field.

The feature will work on Order Entry, Accounts Receivable, Accounts Payable and just about anywhere where you would duplicate information from record to record.

Gotcha: flowerSoft can only duplicate the fields for the previously saved record.  In the above example, if you exited from the New Orders menu after taking the first order or if you entered another order in between, you can no longer use the F5 key to bduplicate the data.

Tip #041 – The Forward Slash (/)

Tip #041
The forward slash (/)

How many of you know that in any date field, the forward slash (/) [the one below the question mark on your keybard] will give you today’s date?

Why type 01/02/2012, when you can just do…

Also, did you know that when you type a date into a date field you do not need to enter the slashes?

In other words, you do not have to enter a date like this: 01/15/2012, you can just enter 011512 and flowerSoft will convert it to 01/15/2012.

Gotcha:  Never enter dates using dashes, as in 01-15-2012 or back slashes as in 01\15\2012 or periods as in 01.15.2012.
flowerSoft will accept it those formats but will not be able to do date math on it.  In other words calculate # of days, select within a range of dates, etc.
Always make sure your dates are in the mm/dd/yyyy format.